Virtual Office Manager
( Full-time , Remote , US )
About Dropsuite
Dropsuite (listed DSE:ASX) safeguards business information. We are a global, fast-growing, partner-centric company building secure, scalable, and highly usable cloud backup technologies for businesses. Our mission is to help business stay in business. D ropsu ite perfo rms billions of backups per day for organizations in more than 100 countries around the globe.
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Dropsuite is known for its team of ‘hungry owners .’ We are hungry to win and tenacious, but at the same time we all are owners: we do not cut corners and always seek to do the right thing. We are experts in what we do, are highly customer focused and we love solving problems. We play as a team, where respect is one of our key values and we see helping others as a priority.
About the Role
Dropsuite is looking for a dynamic and hands-on Office Manager with HR Administration experience, as part of our People Team, to support our US remote team office. You will be providing day-to-day operations for our US team, as well as handling HR administrative tasks. You’ll be the go-to person for anything office related, helping ensure Dropsuite runs smoothly and delivering an elevated employee experience. With direction from the Global Head of HR, you will play an integral role in directly supporting our people and improve our daily operations.
This role is a fantastic opportunity for someone who wants to gain insight into a scaling tech company with strong growth ambitions while also directly impacting company culture. If you are a motivated individual who likes a high degree of autonomy, loves supporting others and want to grow your skills, this role is for you! While this position is advertised as full-time - we are open to flexible working hours when required – our focus is on outcomes.
What will you be doing
- People & Culture:
- Serve as the first point of contact to our US employees
- Assist with the onboarding, offboarding, recruitment coordination and other people activities.
- Design, plan and execution of online and offline employee events
- Be a culture advocate and look for new and innovative ways to ensure Dropsuite continues to be a great place to work
- HR & Financial A dministration:
- Monthly payroll processing
- 401k processing, enrolment applications, benefit changes, cancellations and terminations.
- Act as liaison with our broker and health insurance providers
- Maintain HR / Admin files and records, ensuring that all is complete and up to date.
- Ensure that the company is in compliance with all relevant federal, state, and local laws and regulations
- Executive A ssistance :
- Assist our executive leaders with administrative tasks, such as travel, booking accommodations, and expenses.
- Organising gifts and company swag, for colleagues and partners.
- Assistance with organising events, such as marketing or internal events.
- Other clerical work such as data entry
Our ideal candidate has
- Minimum of 5 years relevant work experience, ideally a combination of Office Management and HR Administration
- Experience with processing payroll and 401k
- Good understanding of US labour law
- Pro-active, independent and customer friendly
- Well organized, ability to multitask & prioritize
- Maturity to handle confidential information with discretion and respect
- Strong communication and interpersonal skills
- Good written and verbal English
- Excellent computer skills (Microsoft Office, e.g., Word, Excel, and PowerPoint)
- Eligibility to work in the US
What we offer
- Competitive compensation
- Long term incentives (e.g., Stock options or performance shares – subject to performance)
- 401k match
- Health insurance for you and your dependents (Medical, Dental, Vision, L ife and AD&D)
- Remote working model
- 17 days of PTO (with yearly accrual up to 20 days)
- 12 paid federal holidays per annum
- Growth opportunities
- Work in a global company with meaningful work, highly skilled colleagues, and an amazing culture
If the above excites you and you are the person we are looking for; please submit your CV, your availability and desired salary . We regret to inform that only shortlisted candidates will be contacted.
Posting Statement
Dropsuite is an Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.
Please note that only applicants residing and eligible to work in US will be considered.
