LOCATION
The Lodge at Torrey Pines
Step into the timeless craftsman charm of The Lodge at Torrey Pines. Overlooking the world-renowned Torrey Pines Golf Course with views of the Pacific Ocean, the AAA Five Diamond rated resort features 170 rooms and suites, 2 restaurants, a full-service spa, versatile meeting spaces, and unprecedented service.
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The Lodge at Torrey Pines is owned by Evans Hotels, LLC, a family-owned and operated business committed to supporting and enhancing employee well-being through a variety of programs that nurture our staff professionally and personally. We offer hands-on manager and leadership training, employee appreciation days, and staff awards and recognition. Our team is also dedicated to serving our community through initiatives like company-wide beach clean-ups and volunteer opportunities.
SUMMARY
The Food & Beverage Administrative Assistant ("Asistente de Administración de Alimentos y Bebidas") keeps records, minutes, and assumes a variety of administrative duties as assigned by the F&B Director. Provides all aspects of administrative support for and manages projects and other tasks assigned by the F&B Director.
PAY & PERKS
- **Compensation: $24.00
- Up to $1000 Referral Bonus, after being hired, for each referral you make that is hired at any Evans Hotels property.
- Discounted Hotel Rooms for all employees and friends & family
- Free Employee Parking and/or discounted MTS Pronto Card
- Free Meals & Refreshments during working shifts
- Career advancement opportunities!
- Health (including SIMSA), Dental, Vision, 401k with match, life insurance, sick and vacation time.
- Discounts on cell phone bills, shoes, gym memberships, hotel stays at our sister properties, and more!
ESSENTIAL DUTIES
- Manages supervisor's calendar and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Directs preparation of records such as agenda, notices, minutes, and memorandums from the F&B Director's Office for distribution to the hotel's managers.
- Acts as custodian of hotel's documents and records.
- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
- Provide assistance with California Dreaming/Sunset Luau Events, etc.
- Responsible for all weekly Delphi reports as requested by manager or Director as well as monthly sales reports.
- Daily maintenance of actual sales report. Pace Booking Reports monthly. There will be extra reports requested on an individual basis.
QUALIFICATIONS
- High school diploma or GED.
- At least 1-2 years of relevant experience and/or training.
- A combination of experience, education, and/or training may be substituted for either requirement.
- Previous similar positions in top-quality hotel or experience working as an executive assistant supporting senior-level executives is required is preferred.
- Thorough knowledge of Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel.
- Understands that the position demands the highest level of integrity and confidentiality. Maintains confidentiality in legal, personnel, and other executive matters.
- Excellent attention to detail and organizational skills
- Strong communication skills, spoken and written. Ability to interact effectively and professionally with board members, and other internal/external contacts.
- Familiarity with basic legal terminology preferred.
- Ability to maintain a friendly, team-oriented, positive attitude and a professional appearance at all times.
- Ability to be poised under pressure with continued smiles, and maintain a highly diplomatic attitude with challenging guests and under stressful circumstances.
- The following position will be filled in accordance with the process set forth in California Labor Code Section 2810.8 and San Diego Municipal Code 311.0101 et. seq.
** The pay scale posted is the salary or hourly wage range that the employer reasonably expects to pay for the position during the first year of employment. The posted range does NOT include potential additional types of compensation, such as gratuities, service charges, commissions, or bonuses. Actual compensation offered may fluctuate based on qualifications and/or experience.
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